What are the exception options?
There are three approved exceptions: religious, medical, or disability, and a deferral for pregnant employees. If you want to apply for an exception or deferral, start at clinic.lbl.gov.
Is there an appeal process if my request for exception or deferral is denied?
The UC Vaccine Policy does not provide for an appeals process following denial.
Who reviews my request for exemption/exception or deferral?
UCOP has partnered with Sedgwick (our existing Workers Compensation/Risk Management Vendor) Claims Management to collect initial vaccination status and process documents (ie: exception requests or deferral requests) through an online tool. UC has worked with Sedgwick for more than 30 years and Sedgwick will provide this service in collaboration with the Office of the President Risk Services and with UCOP Human Resources. Information provided through this tool will be kept confidential and only accessed for program-related purposes.
I was recently diagnosed with COVID-19, and/or I had an antibody test that shows that I have natural immunity. Does this support a medical exemption?
You may be eligible for a temporary medical exemption (and, therefore, a temporary exception), for up to 90 days after your diagnosis. According to the U.S. Food and Drug Administration, however, “a positive result from an antibody test does not mean you have a specific amount of immunity or protection from SARS-CoV-2 infection … Currently authorized SARS-CoV-2 antibody tests are not validated to evaluate specific immunity or protection from SARS-CoV-2 infection.” For this reason, individuals who have been diagnosed with COVID-19 or had an antibody test are not permanently exempt from vaccination.
What is the discipline process?
For those who fail to comply with the required November 1, 2021 deadline, the enforcement process includes two written notices with an opportunity to comply, followed by the Lab’s progressive discipline processes and procedures set forth in the Requirements and Policy Manual for non-represented staff, and in the Collective Bargaining Agreement of represented employees.
Pregnancy is not listed as one of the options at clinic.lbl.gov. How do I request a pregnancy deferral?
If you want to apply for a deferral based on pregnancy status, start at clinic.lbl.gov.
Click on COVID Vaccine Declaration>click on I acknowledge>I have not been vaccinated. Select the unvaccinated reason (for pregnancy deferral, click Medical), then click yes or no for working on site. Click submit. You will be contacted to discuss the next step in the exception process.
If I file an exception by Nov. 1 am I in compliance?
Yes. However, if the exception is denied you will need to begin and complete the process of becoming fully vaccinated or you will no longer be in compliance.
My job requires me to come to a Lab site. If I file an exception request on Nov. 1, can I continue to come to a Lab site to work until I receive an answer to my exception request?
Yes, but you must follow Protocol B.
Will my supervisor know if I requested a deferral for pregnancy or have requested an exception for religious, disability, or medical reasons?
No, but your supervisor will know which protocol you are following.
What protocol do I follow while I am awaiting word on my exception or deferral request?
Follow Protocol B.
How long will it take to get a response to my exception or deferral request?
The review process will start immediately after you file an exception or deferral request.
I’m teleworking or a remote worker and do not plan to go onsite. Do I still need to get vaccinated?
Yes, the requirement to provide proof of COVID-19 vaccination (or to submit a request for an exception on medical, disability, or religious grounds, or for a deferral based on pregnancy) takes effect for all faculty, academic appointees, and staff as a condition of in-person access to UC locations or programs. Even if the employee’s job does not ordinarily require them to work on-site, they would still need to provide proof of full vaccination (or submit a request for exception or deferral) before physically accessing UC facilities, such as to attend mandatory staff meetings, or training in person.
Vaccination against the virus that causes COVID-19 is a critical step for protecting the health and safety of our communities and ending the pandemic.